Meeting Room Reservation Instructions
For Non-Profit Organizations/Groups and Businesses
Read the Library's Meeting Room Policy.
Visit this page to select your preferred reservation date on the library's calendar. Select the Meeting Room (Woodruff Annex Side B) followed by the date and time you wish to reserve the room.
Complete the Create Reservation form. Enter a title for the reservation. Review the Room Reservations Policy (link provided in form). Once complete, check the Terms and Conditions Box. Enter the date and time, expected attendance, any AV equipment needs, your library card number, name of your organization and organization type, purpose of the meeting, and any other relevant information. Please note the organization type will determine the room fee.
After submitting this form, you will receive an email confirming that your reservation request was received. After the Meeting Room Administrator reviews your reservation, you will receive a second email informing you if your reservation is approved (pending payment) or not approved. If approved, this second email will have the subject line "PAYMENT PENDING" and contain the fee amount along with a link to pay online. Payment may also be made in-person at the library. Full payment of the reservation fee is required within 7-10 days of the reservation date or the pending reservation will be canceled.
Cancellation of a paid reservation must be paid at least 10 days prior to the reservation date to receive a refund for the cost of the reservation (minus a $5.00 processing fee). Cancellations made after the 10 day limit may be rescheduled at no charge up to 60 days from the reservation date if the alternative date selected is available.
For Municipalities
Read the Library's Meeting Room Policy.
Visit this page to select your preferred reservation date on the Library's calendar. Select the Meeting Room (Woodruff Annex Side B) followed by the date and time you wish to reserve the room.
Complete the Create Reservation form. Enter a title for the reservation. Review the Room Reservations Policy (link provided in the form). Once complete, check the Terms and Conditions box. Enter the date and time, expected attendance, any AV equipment needs, name of your organization and organization type (Other - Municipalities), purpose of the meeting, and any other relevant information. Please note that a DDL library card is not required for municipalities and there is no cost to reserve the meeting room.
After submitting this form, you will receive an email confirming that your request was received. After the Meeting Room Administrator reviews your reservation, you will receive another notification informing you whether or not the reservation has been approved.
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